We can try to agree on some common terms when billing back for travel. Hotels (which I'll still plan on making reservations for), per Diem, will be pretty close across the board, mileage will vary. I'm sure the UofU business people will probably want attached documentation, like a hotel folio and a breakout of miles or something for their records. Should be pretty straightforward.
On Mon, 2018-12-10 at 23:49 +0000, Matt Lorimer wrote:
I am on the hook for Snow. That first week in Feb works for me. I verified with our business office that the new travel things work for them. They were concerned that the U may have problems with each assessor turning in requests that look different (not sure if she meant $$ value, or different format/line items). As long as that is okay, then USU is good with processing the travel stuff.
Matt
Matt Lorimer Secure Systems Engineering Information Technology Utah State University 435.797.4242
From: USHE-assess ushe-assess-bounces@lists.dixie.edu on behalf of Andrew Goble Goble@dixie.edu Sent: Monday, December 10, 2018 3:08 PM To: ushe-assess@lists.dixie.edu Subject: [USHE-assess] Snow Assessment and Other Stuff
Hey, couple things:
- I've been talking with Paul at Snow, working on getting a week identified for the Snow assessment.
Looking seriously at February 4 - 8th, any heartburn for that week from likely participants? Let me know who is planning on coming to this one so I can get the team finalized. Would likely engage with Snow for off-campus testing in the first couple weeks of January.
- I have been working with the UofU finance people and Steve Hess on a potential change to our travel practices for
assessments. Historically we have always run travel through the UofU and been subject to the whims of the UofU travel office (including distance traveled for hotel rooms and such for Wasatch Front schools), and receive travel reimbursement as a check from the U.
New travel practice would be to run travel for assessments through your home institution. You'll get reimbursed for your travel by your home institution. Then, as part of the billing for your ad-comp, your finance folks need to bill for your travel expenses as a line item with your ad-comp to recoup the cost of travel out of assessment funds. It brings the decision making about travel to the "local" level (Wasatch Front guys can work out whether they will drive 3 hours to go 80 miles a day with their own boss/travel office instead of the U) and probably means faster reimbursement for travel. It does make a little more work for you and whoever is doing your ad-comp/travel billing, but I think we make a good trade-off in flexibility.
Steve H. and his financial folks are ok with going this way. Any objections from the team?
Thanks, Andrew
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